Request for Sealed Bids for
2024 FOG Seal Project
City of Johnson City, Texas
Bid No. 24-001-01
10/2/24 – Submitted Bid Tabulations
The City of Johnson City, Texas (the “City”) is soliciting sealed bids from qualified contractors for mobilization (TxDOT Spec. 500), barricades, signs & traffic handling (TxDOT Spec. 502), one-way traffic control (TxDOT Spec. 510), right-of-way preparation (TxDOT Spec. 100), and FOG seal (TxDOT Spec. 315). Contractors with relevant experience and qualifications are encouraged to submit a bid.
Please click HERE for the Request for Sealed Bids.
The selection process utilized by the City is mandated by Texas Local Government Code Chapter 252. Firms will be evaluated based on who can provide the best service and value to the City. In determining the best value for the municipality, the City may consider:
a) the bid price;
b) the reputation of the CONTRACTOR and of the CONTRACTOR’S goods or services;
c) the quality of the CONTRACTOR’S goods or services;
d) the extent to which the goods or services meet the CITY’S needs;
e) the CONTRACTOR’S past relationship with the CITY;
f) the impact on the ability of the CITY to comply with laws and rules relating to contracting with historically underutilized businesses and nonprofit organizations employing person with disabilities;
g) the total long-term cost to the CITY to acquire the CONTRACTOR’S goods or services; and
h) any relevant criteria specifically listed in the request for bids or bids.
Interested parties should submit one (1) sealed bid to:
Rick Schroder
Chief Administrative Officer
303 E. Pecan Dr. (physical address)
P.O. Box 369 (mailing address)
Johnson City, Texas 78636
Sealed bids, addressed to Chief Administrative Officer Rick Schroder, will be received by mail or in person at City Hall, 303 E. Pecan Dr. (Physical), P.O. Box 369 (Mailing), Johnson City, Texas 78636 until 3:00 p.m. September 27, 2024 and then publicly opened and read aloud at the same location at 3:05 p.m. for the “City of Johnson City 2024 FOG Seal” project. A mandatory pre-bid meeting will be held on September 18, 2024 at 3:00 p.m. at City Hall. Any bids received after the above-stated date and time will be returned unopened.
Mandatory Pre-Bid Sign-in Sheet
Questions and Answers:
1. TxDOT Item No. 100 – Preparing Right of Way – Who is responsible for vegetation removal (if applicable) along edge of pavement prior to FOG Seal application?
The City will hire a licensed pesticide applicator to complete chemical edging of all City roadways, with a target of a 1 ft. edge with a one-time application of a non-selective herbicide, as well as a pre-emergent to help mitigate the regrowth of grass and weeds for up to 2 months. The applicator will also spray any crack weeds within 3 ft. of the street edge, as well.
2. Maintenance Bond – The General Conditions require a maintenance bond guaranteeing “all work against defective materials and workmanship for a period of twelve (12) months from the date of final acceptance.” What are the City’s expectations regarding the Maintenance Bond and FOG Seal life expectancy / durability?
The City understands that FOG Seal extends the life of area roadways 2 to 4 years. The City expects the applied FOG Seal to accomplish the following three items:
– Preserve recently applied chip seal and slow down roadway oxidation.
– Add chip seal retention properties.
– Improve road aesthetics.
The City understands that applied FOG Seal will fade over time.
3. Parking Areas – Will FOG Seal be applied in parking areas (particularly around the Downtown Area)? If so, will the contractor be responsible for street stripping?
FOG Seal will be applied over chip sealed areas within the main roadway section. At this time, parking areas will not be FOG Sealed, and the contractor will not be responsible for street stripping. The City reserves the right to add FOG Seal to areas outside the current scope of work, payable at the per unit bid price.
4. Notice of Additive Alternate Addendum:
As of 9/26/24, the City has amended the bid package to include an Additive Alternate for e-Fog-HP, NT-HRE 66/33, in lieu of the CSS-1H FOG seal application. The City is interested in the e-Fog-HP application due to its ability to resist tracking, reduce windshield damage, and cure time. Per the manufacturer, e-Fog-HP does not require specialized distributors or related equipment for proper application. While not required, Contractors are encouraged to bid both CSS-1H and e-Fog-HP applications. Please see below for amended Bid Tab and product specifications:
Revised Bid Tab
Product Specifications
Contractors should also ensure that they acknowledge the Addendum on the Bid Form (pg. 10 of 28) prior to submitting bids.
Contractors may reach out to the manufacturer for additional product questions:
Cody R. Chambliss
Ergon Asphalt & Emulsions, Inc.
Central Texas Area Sales Manager
Cell (512) 618-5313
cody.chambliss@ergon.com
Lastly, due to the Additive Alternate Addendum, the City is extending the bid deadline to Wednesday, October 2, 2024 at 3:00 p.m. Bids will be publicly opened and read aloud at the same location at 3:05 p.m.